Hiring an executive virtual assistant is a big step. You’re bringing on a team member to be your right-hand gal and give you personalized support and service that is tailored for your business’s needs.
I’ve worked with many CEOs and a lot of them are fact-finders. They like to know exactly who they’re working with and what to expect. I get that! I’m a planner, too!
So I’m answering your most common questions when hiring an executive virtual assistant (hereby known in this post as an EVA because, my word, it’s a lot to type executive virtual assistant!)
I’m starting with the question I get the most and the one that is the hardest to answer.
Long story short… it depends. When figuring out how many hours of assistance you need, the best way to begin is by compiling a clear list of tasks and duties.
When you’re in your hiring process, you can then share what you need to do with the EVA you’re hiring. From there, they’ll be able to tell you how many hours you’ll need to hire out to get the job done.
Here’s the thing: how long it would take you would likely be a lot more than how long it would take me. Why? Because it isn’t your genius work nor do you have systems and processes set up yet. So what may take you 40 hours (very generously) would only take me 10 because I’ve done it before and know exactly what to do.
Along with how many hours you think you’ll need your EVA to work, determine if you want the work to stop when time runs out OR if you want a scenario that is more open-ended that ensures the job gets done.
This may determine who you hire: someone who’s hourly or someone who’s all in until the task gets done (like I wrote about here).
This is another big one. We all want to know exactly what we’re hiring out for, right? Well, every person is different.
At a minimum, an EVA should be able to set up clear systems for you that fit into your business. It’s more than systems, though.
An EVA is going to be your brain, making sure you’re thinking about all components of a product launch, blog management system, or onboarding process. And those are just a few things!
Before you start the hiring process, narrow down the tasks you’d like to delegate, what’s falling through the cracks, and what you no longer wish to keep on your plate.
You may discover you need someone to take a list of tasks and check them off or you may need someone who manages your business and coordinates with clients, other team members, and you for a smooth and seamless integration of all the things.
Finally, it’s so important to narrow down what you NEED to have done and what you’re willing to PAY. It’s TIME vs. MONEY. If you want to drive a Mercedes and can only afford a Jeep, think about what’s a priority to have and make sure what you get is at least that.
Rates and packages are designed based on the level of support that’s needed and the level of expertise that is required. Everyone is different, but the general rule applies: you get what you pay for.
Like I said above, think about what you really NEED and what you realistically can afford within your business. Talk to a few EVAs and see which ones are capable of the tasks that will move the needle the most.
There are a few different types of assistants based on the strengths of their skills and the areas in which they focus their work. Which one you hire should be based upon your needs and what tasks you’d like to be supported in.
There’s an Executive Virtual Assistant (EVA). Think of this person as a second you, minus your genius work. With an EVA, you’ll receive comprehensive CEO support that trickles down throughout the business (ie. they self-manage and actually help wrangle you, the CEO, so you get your genius work done while they take care of the rest.) Download my free list of tasks an EVA can start doing for you now.
Then, there’s a Virtual Assistant (VA). A VA is typically task-based and focused on a defined scope of work. You can give this assistant a list of to-dos and they are capable of doing them, though they may not think outside the box or take initiative to do more. They typically need more direction and accountability as they aren’t well-versed in C-suite support like an EVA. You’ll likely need to manage VAs a bit more.
There’s also a Tech Virtual Assistant (Tech VA). This person is typically task-based, like a VA, but focused on using digital tools (web, backends, graphics, technical details). If your list of duties you need the most help with is heavy on the tech side of things, you may want to look for a tech VA to help you out.
I provide comprehensive support that is put in place for the long term so I can get to know your clients and your team. Because I’m around for a while, I can actually identify ways for you to streamline your business for growth and expansion.
I am very high-touch and can see how everything is integrated. This allows me to set up systems for you and also provide executive support that you may not have considered before. I’ll provide accountability and structure to your days, so I’m team-facing. And I’ll also coordinate with clients and folks on the other side of your business, so I’m outward-facing as well.
Finally, I recreate that fire you had when you weren’t overwhelmed and overworked. I help run your business efficiently and give back your precious time so you make more money.